3 Traits of a Great Corporate Travel Manager

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As a corporate travel manager, you can wear many hats in one day.

Whether it be negotiating discounts, creating itineraries, or suggesting popular restaurants, your team looks to you.  You are there to ensure cost tracking, maintenance of corporate travel policies, and to accommodate your team when travel does not go smoothly.

You are responsible for ensuring your team members travel are both safe and productive.  Your team benefits when you provide an efficient travel process, focused on the objectives of the business.

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1. Create  enforce a travel and expense policy plan

By creating a travel and expense policy plan that coincides with the company’s overall business plan, you will improve how your organization manages travel.  You are responsible for sustaining those policies in order to optimize your company’s travel budget.

By analyzing and monitoring your teams expense reports you may be able to realize cost cutting oppurtunities.  Then developing a travel budget, you have a better idea what the outcome of your negotiating and preferred rates need to be.  It is essential for you to maintain relationships with the travel vendors therefore encouraging discounts, to maximize your travel budget.

2. Develop an efficient system to allow effortless travel

Creating processes for everything from looking up fares, booking the trip, having the trip approved, changing the reservations, submitting cost and expense reports.

This support from you, the travel manager, ensures your team can be productive and focus on the business they need to accomplish. Organization plays a big role in creating a seamless process for you and your team.

3. Consistency & reliability

Perhaps the most important trait of a corporate travel manager is consistent, reliable support for your team.  You need to be available 24/7/365. Remember, you are their life-line while they are out on the road.

Whether they are mid-trip or in the planning process, you must aviod timely or costly mistakes, and have your teams best intentions in mind. Your team needs to feel secure, knowing that any disruptions or challenges will be addressed and rectified by you.  You being there for your team allows them to focus on accomplishing the overall business goals.

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Being the best travel manager, you strive to strategize the best policies, you focus on savings, and are the main travel support for your organization.

At Corporate Sedan Service, let us focus on your transportation needs, by creating a corporate account, where you can easily make car reservations, receive e-mail confirmations and change travel on the fly.  

Download our free Travel Management Tool to strengthen your processes:

 

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